Donate Now

Executive Assistant

With a landmark venue, and over 100 years of championing independent voices promoting equality, social justice, and a better life for all – we call that ETHICS – Conway Hall offers the perfect platform for those driven by the same passion for change. We curate, support and facilitate people and ideas that Make Ethics Matter in the world, through a vibrant arts, events and learning programme.

Our Mission is to curate, support and facilitate people and ideas that make ethics matter in the world.

 

Role:

Provide administrative support:
– to the CEO regarding the society’s governance meetings
– in relation to the society’s membership


Key tasks:

1. To provide all administrative functions prior to, during, and after Trustee and Finance Committee meetings and any other Governance meetings that might require administrative preparation, minutes and post information dissemination.

2. To manage all the administrative preparations for the Annual General Meeting and any Special General Meetings.

3. To keep an accurate and accessible record of all Governance meetings.

4. To pro-actively manage Governance meeting scheduling with all the Trustees and required staff attendees.

5. To schedule all Trustee induction meetings with the Chair and ensure that all new Trustees have the complete suite of necessary governance, Charity Commission and business planning documents prior to their induction meeting.

6. To track and manage individual Trustee terms of office, keep up to date contact information, and provide inductions for all new Trustees.

7. To work with the Evaluation Manager and Head of Fundraising and Communications to keep an accurate and up to date membership database.

8. To liaise with individual members regarding their enquires and subscriptions ensuring that any relevant information is provided to the Finance Manager and/or Head of Fundraising and Communications.

 

General:

1. Comply with Conway Hall’s policies, such as health and safety, equal opportunities, etc.
2. Support the measurement and evaluation of the charitable work of the Society.
3. Support the culture of fundraising throughout Conway Hall’s activities and staff.
4. Attend meetings and events when required, including staff meetings.
5. Participate actively in the life of the Society and venue.
6. Undertake training, as required.
7. Any other reasonable duties as required by the Chief Executive Officer.


Person Specification

Essential Criteria:

  • Excellent written and verbal communication skills.
  • Proven administrative skills and experience of using a range of Microsoft Office applications.
  • Proven organisational skills; the ability to plan and prioritise, work to deadlines and give attention to detail.
  • Ability to work on own initiative and collaboratively.
  • Good time management and an ability to manage multiple priorities.


Desirable experience/skills:

  • Experience of working independently and as a team.
  • Knowledge of one or more subject matters in the Society’s field of interest.


Terms:

Salary:                          £22,440 (pro rata) / £11.50 per hour (approx.)

Hours:                           15 hours per week. Some evening and weekend working will be required.

Location:                       Hybrid working – mixed between office and home

Holidays:                      Pro rata 24 days per annum, plus one week over the Christmas holiday period (based upon 37.5 hours
                              per week).

Probation period:          Three months

Pension:                       An optional stakeholder pension scheme is available. Employee contribution of 3% is matched by 5% from
                             the employer.

 

Closing Date: 15th August 2022, 9am.
Interview Date: 17th August 2022.

Submission information: Please send a CV and covering letter to Dr Jim Walsh – ceo@conwayhall.org.uk– after reading through the job description. Please also complete and return our Equality and Diversity Monitoring Form.


Conway Hall is committed to equal opportunities and diversity. We welcome and encourage job applications from people of all backgrounds.

This site use cookies.

Read more in Cookies Policy.

×

We need your help!

We host talks, concerts, exhibitions, courses, performances, community and social events. However, we are an independent charity and receive no funding from the government. Everything we do is dependent upon our commercial activity and the generosity of supporters like you.

Donate Now